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Frequently asked questions
If you have selected “paperless delivery,” as your preferred method of receiving your 2018 tax documents, they will be available electronically in the Scotia OnLine Communications Centre under “Brokerage Tax Documents”. If you have selected paper delivery, tax documents will be mailed to you. Please note, fees may apply for mailed tax slips.
2018 tax slips are issued in accordance with CRA and IRS regulations, as follows:
Tax Slip Number
T4RSP; T4RIF; T4A; T4PS; NR4; T5008; T5; Relevé 1; Relevé 2; Relevé 3
T3; Relevé 16; T5013; Relevé 15; NR4(Mailed Issued by Scotia Capital Inc., and/or the relevant mutual fund companies)
If you hold trust or mutual fund units, we suggest waiting until you have both your T5 and T3 slips before filing your tax return. If you have any questions regarding your tax slips, please contact Scotia iTRADE®.
A designated trading authority or power of attorney can be specified by sending us a "Trading Authorization for Personal Accounts" or "Application for a Power of Attorney – Personal Accounts" form. The form must be accompanied with a photocopy of valid photo ID and a cheque in the amount of $1 from the designated person.
To designate a trading authority, complete the Trading Authorization for Personal Accounts form.
To designate a Power of Attorney, complete the Power of Attorney – Personal Accounts form.
You can apply to have your registered and non-registered accounts enabled for options trading by submitting the following forms:
Once completed, simply mail your original documents to:
P.O. Box 4002 Station A,
You can reset your trading access code by logging on to scotiaitrade.com and following the steps below:
1. Select the 'Manage My Accounts' tab and click on 'Security and Passwords'.
2. Then, select the 'Create/Reset Access Code' tab on the left-hand side of the page.
3. Finally, you may enter a new 5-8 digit number that is different from the password you use to log onto scotiaitrade.com and follow the remaining steps to complete the process.
We offer several convenient ways to transfer funds to your account:
- If you are already an existing Scotiabank client, you may transfer funds from your Scotiabank account online by logging onto Scotia OnLine.
- You may also transfer funds from any bank account that you hold with another Canadian financial institution by enrolling in our Easy Transfer service. To do this, complete the Easy Transfer Authorization Form, and then mail the form, along with a personalized void cheque or branch stamped bank letter to:
P.O. Box 4002 Station A,
Toronto, ON M5W 0G4
- Other methods of deposit include bill payment from any bank account that you hold with another Canadian financial institution, wiring money in, or depositing a cheque.
How do I link my bank account(s) at another Canadian financial institution to my Scotia iTRADE account(s)?
You can link your bank account(s) from another Canadian financial institution to your Scotia iTRADE account(s) by providing the banking details on the account application form you complete and submitting a personalized void cheque or branch stamped bank letter.
Alternatively, you can download, complete and mail the Easy Transfer Authorization Form to:
P.O. Box 4002 Station A,
Toronto, ON M5W 0G4
Transferring securities from another financial institution to your Scotia iTRADE account is easy. On the account application form, you will be asked "Do you want us to transfer any of your assets from another financial institution?" Simply reply "yes" and provide the transfer details and we will initiate the transfer process for you. Please note: For RESP transfers, you must complete the RESP Transfer Authorization Form below:
You can also transfer securities and investments to your Scotia iTRADE registered or non-registered account(s) by completing the appropriate Transfer Authorization Form below:
Yes, Scotia iTRADE offers pre-authorized contribution/deposit plans from any bank account at a Canadian financial institution to your Scotia iTRADE account. To link to a bank account and set up a plan, complete the Easy Transfer Authorization Form and mail the form, along with a void cheque or branch stamped bank letter to:
P.O. Box 4002 Station A,
You can deposit share certificates in your name to your Scotia iTRADE account by completing the Power of Attorney to Transfer Securities form Power of Attorney to Transfer Securities form.
Please indicate "Scotia Capital Inc." as the name of the transferee on the form and note the account number on the top right hand corner of the certificate.
You can send the form and the certificates via registered mail or courier to:
Scotia iTRADE Operations
40 King Street West – 5th Floor
For clients living within the Greater Toronto Area or Montreal, you can also hand deliver the original documents to one of the following locations:
1. 40 King Street West, 5th Floor, Toronto, Ontario
2. 44 King Street West, Scotia Plaza (Lower Concourse), Toronto, Ontario
3. 1002 rue Sherbrooke Ouest – 10th Floor, Montreal, Quebec
Please note that Scotia iTRADE does not accept third party certificates and certificates for securities trading on the NASDAQ Pink sheets and OTCBB exchanges.
For deposits to non-personal accounts, please contact Scotia iTRADE at 1-888-872-3388.
You can place various types of orders in your Scotia iTRADE account(s), including:
- Market Orders
- Limit Orders
- Stop Orders
- Trailing Stop Orders
- Day Orders
- All or None Orders
- Market if Touched Orders
You can View/Cancel/Modify your open equity or option orders online by logging onto scotiaitrade.com and selecting the “Trade > View Orders” tab.
Yes, you can trade U.S. securities in the new U.S. dollar side of your Scotia iTRADE registered account. All registered account types, except Registered Education Savings Plans (RESPs), have a U.S. dollar side. For RESPs, Scotia iTRADE offers a U.S.-Friendly option.
It’s easy to enroll the U.S. dollar side of your registered account. Simply log into Scotia OnLine and click Manage my account >> Additional Services >> Scotia iTRADE >> Service Request >> Enroll.
The “buying power” reflected in your cash account indicates the combined purchasing power available to you based on the cash and equity in your account. If your account is a cash account, you have to settle your trades in full by the Trade Settlement date.
You can enable short selling in your non-registered cash account by upgrading to margin and short margin by completing the following forms:
Short selling of securities can only be done in Short Margin accounts and is not permitted in registered accounts.
You can place after-hours trades online for US markets by logging onto scotiaitrade.com and selecting “Extended Hours” from the Term field on the Equity order entry page.
At Scotia iTRADE, we offer U.S. pre-market trading between the hours of 8:00 a.m. and 9:30 a.m. EST, and after-hours trading between 4:00 p.m. and 5:30 p.m. EST.
You can also place extended-hours trades by calling and speaking with an Investment Representative.
What is the daily cut-off time to place an online mutual fund order to get that day’s closing unit price?
The daily cut-off time is 3:30 p.m. EST to place an online mutual fund order to get that day’s closing unit price.
You can withdraw funds from your non-registered account to a linked bank account by logging onto scotiaitrade.com and selecting the “Transfer” tab.
Alternatively you can request a cheque or a wire out.
To request a cheque, click on “Manage My Accounts > Additional Services > Withdraw Funds” and submit your request. The cheque will be mailed to the address of the account owner.
To request a wire out, click on “Manage My Accounts > Additional Services > Request a Wire.” Scotia iTRADE will charge a fee for this service.
Alternatively, you can call us at 1-888-872-3388.
You can make cash withdrawals from your TFSA or RRSP by logging onto scotiaitrade.com and selecting “Transfers>Registered Withdrawals” . Please note that RRSP withdrawals are subject to withholding tax.
Alternatively, you can call us at 1-888-872-3388 and give instructions for both cash and in-kind withdrawals or fill out the “Withdrawal/Deregistration (partial and full)” form.
To enroll in a dividend re-investment plan or dividend purchase plan, you can call us at 1-888-872-3388 and request to have your dividends reinvested through the DRIP/DPP program, if eligible. Alternatively, you may log onto scotiaitrade.com, click on the “Contact” link at the top of the page and then select “Send Us a Secure Message.”
The DRIP/DPP program only reinvests in whole shares, hence subsequent dividends paid out need to be sufficient to buy at least one whole share. (i.e. the cash dividend you receive from your shares must be greater than the price of one share to participate).
To be eligible for the plan, you must enroll up to two weeks prior to the dividend distribution date.
To sign up for electronic document delivery which allows you to view your monthly account statements, trade confirmations, mutual fund prospectuses and annual trading summaries online, log onto scotiaitrade.com, go to Manage My Accounts > Document Preferences > Investment Accounts and specify your document delivery preferences.
Once you've selected your preferences and acknowledged the Terms for Electronic Document Delivery Agreement, select the "Submit" button.
When a security goes through a stock split/consolidation, when can I see the position adjusted in my account?
When a company declares a stock split or consolidation, the price of the stock will be adjusted and the number of shares will increase or decrease proportionately. This process generally takes about 2 weeks.
Securities that are deemed ineligible to be held in a registered account by the Canada Revenue Agency are called non-qualified securities. The Canada Revenue Agency (CRA) may levy penalties or fines to the account holder who holds these securities in a registered account.
Most often, this is as a result of the security not trading on one of the prescribed exchanges. For more information, please visit the CRA website.
You can request stock certificates or direct registration statements be registered and delivered to you, in your name, by calling Scotia iTRADE at 1-888-872-3388.
If you require stock certificates to be registered in the name of a family member, complete the “Third Party Registration of Shares to Family Members” form.
The receipts for RSP contributions made during the first sixty calendar days will be mailed out to clients daily.
The receipts for RSP Contributions made after the first sixty calendar days will be mailed in January of the following year.
To set up a systematic investment plan, complete the Pre-Authorized Investment form and mail it to us at:
P.O. Box 4002 Station A
Purchases are made with the funds from your brokerage account.
You may also want to set up a Pre-Authorized Contribution Plan by completing the Easy Transfer Authorization Form. This would complement your systematic investment plan and ensure there are always funds available for your purchases.